![]() ![]() This typically is a five-digit number assigned to each individual box. 5.1.4 Assignment of box numbersīoxes of university records must be assigned unique numbers by UARM before they are placed into storage. It is recommended to leave a few inches of space in each box for the future addition of files and records. Never send boxes for storage containing hanging files the boxes cannot be closed and they will be returned immediately to the custodial unit for repacking. To that end, do not place items in the boxes such that they cannot be closed and sealed if an object sticks above the top of the box, then repack the box or contact UARM staff about oversized item storage.ĭo not store binders standing on end in a records box it is acceptable to lay them flat within a box provided the box can be closed and sealed. It is imperative that the boxes of records sent to UARM for storage be closed flat with a lid and sealed. Contact UARM staff if assistance is needed to create filing schema. If UARM staff cannot determine a box’s contents accurately, it may be returned for repacking. What is important is that this order is reflected accurately on the container list that corresponds to the box. Files may be arranged alphabetically, numerically, or using designations and order created by the unit. ![]() The arrangement of files within a records storage box is at the discretion of the custodial unit. Never combine records from multiple retention schedules within the same records storage box. However, multiple series can be accommodated within the same box provided that markers are inserted to delineate which records belong to which series. Optimally, a single records box contains records for no more than one or two records series. Units should not send records to UARM for storage for records series that are not listed as available to store for that unit. ![]() Ideally, whatever records are stored for a university unit are reflected as such on the retention schedule for that unit. UARM reserves the right to refuse to store any records or materials it deems unsuitable for storage for whatever reason. Scientific and computing apparatus and hardware.Collections of journal article offprints.Personal, non-work related files, records, and items.The following items may not be placed into storage with UARM: Audiovisual storage devices (cassette tapes, DVDs, VHS tapes, etc.).Portable digital media devices (hard drives, flash drives, etc.).The following items may be placed into storage with UARM: If storage for oversized records such as blueprints, posters, ledgers, and other large format items is needed, contact UARM staff for additional guidance. Records packed in these boxes will be returned immediately to the custodial unit for repacking. This is a 1.2 cubic foot volume box constructed of extra strength plain brown cardboard there are no external markings on the sides of the box.ĭo not use other boxes for the storage of university records, including the following: Mason through the Blue Hen Market purchasing system. The standard type of box currently accepted for storing university records is the ARCHIVE BOX WITH LID (item number FPC8003637) currently stocked and sold by W. Archive box with lid, FPC8003637 5.1.1 Type of boxes used for records storageīecause records may be stored for lengthy periods of time in warehouses where boxes are stacked four to six rows high, stronger and higher quality boxes must be used to store university records. ![]()
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